SkiBig3 is about connecting and sharing all the pieces of a truly Canadian winter ski experience with visitors from around the globe. Grounded by our deep roots in the Canadian Rockies, the experiences we represent are exciting, adventurous, unique and rare. Respecting our unique mountain environment, working collaboratively with a diverse cross-section of individuals, and sharing our passion for Banff National Park is embedded in all that we represent and all that we do. 

 

SkiBig3 is currently recruiting for the seasonal position of Administrative & Accounting Assistant to join our team for the 25-26 winter season – Mid-September start.

 

Reporting to the Manager of People Operations and the Finance Manager, the primary focus of the person in this role is to provide overall administrative and accounts payable support for all SkiBig3 departments. 

 

The person in this role will connect with other SkiBig3 departments and resorts, (Banff Sunshine/Lake Louise Ski Resort/Mt Norquay.

 

The Admin & Accounting Assistant will be performing daily duties & responsibilities outlined below:

Duties & Responsibilities Include:

Administrative Assistant Tasks:

• Handling and directing general enquiries via email
• Supporting administration of Seasonal employment contracts
• Collate and process driver’s abstracts for fleet insurance
• Support contras & prize letter exchange administration
• Input and distribute staff season passes 
• Help organize work events and company functions (e.g. room bookings, catering and decorations) 
• Point of contact for fulfilling resort supply requests (monitoring levels of lift ticket & season pass stock, carabiners, ties etc.)
• Handle office supplies ordering & distribution for Head Office and Hub locations
• Reconcile staff timesheets to payroll system
• Calculate and process season pass refunds according to refund policy
• Calculate and process lift ticket refunds
• Fraudulent/misuse pass Hotlisting administration
• Handle courier & shipping requests from SkiBig3 staff.

 

Accounts Payable Assistant Tasks:

• Accurate coding and processing of vendor invoices, credit notes and expense reports.
• Confirm accuracy of partner invoices utilising Excel to maintain a schedule of accruals.
• Communicate directly with reservations managers & vendors to resolve discrepancies.
• Assist with EFT and cheque payments processing. 
• Reconciling vendor statements to ensure all invoices are processed in a timely manner.
• File maintenance and retention of Accounts Payable vendor files
• Professional communication and correspondence with vendors
• Support IT helpdesk requests for minor internal issues (training will be provided)
• Triaging usage change requests from resorts and SkiBig3 departments
• Supporting accounts receivable processes if capacity allows

 

Required Skills & Experience: 

• Post-secondary education in accounting/bookkeeping, or comparable technical work experience. 
• Excellent skills in Microsoft Excel 
• Familiarity with accounting systems (e.g. Sage) 
• Previous experience in accounts payable an asset.  
• Ability to learn systems including reservations, ticket and pass and scheduling software. 
• Excellent organizational skills 
• Excellent communication skills – both verbal and written. 
• Computer skills in Word, Excel and ‘Outlook’ essential. 
• Previous office and accounting experience is essential. 
• Team orientated. Detail oriented. 
• Professional. 

A valid driver’s license with a clean 3-year driving record is considered an asset. 

 

Other Requirements: 

·        Legally entitled to work in Canada 

·        Must reside in the Bow Valley  

 

Diversity – equity - inclusion. These are not just words to us; they are principles that guide decision-making throughout our business. How we build our teams, cultivate leaders, and create a workplace where employees feel comfortable bringing their most authentic selves to work each day.

 

We are working to eliminate barriers for applicants and team members from equity-deserving groups. If you are selected for an interview and require accommodations to be made for you during the process, please reach out to our People Operations Manager via the email address below.

 

SkiBig3 is committed to providing a safe and inclusive workplace for our entire team. That commitment was recognized by The Bow Valley Immigration Partnership and SkiBig3 was awarded 2023 & 2024 Gold Workplace Inclusion Champions. 

 

If you are the perfect fit for the above-mentioned position, please submit your resume and cover letter to employment@skibig3.com and tell us why. 

 

We thank all applicants; only those selected for an interview will be contacted